Every business needs to manage incoming and outgoing correspondence. If you, as a business owner, choose a virtual office, there are three common ways your mail can be processed: on-site pickup, forwarding or scanning.
When putting together your virtual office, you first choose a professional address from a large number of worldwide locations. For each location, available mail processing options may vary. Therefore, it is wise to check in advance what options are available for each location.
Picking up your mail on location
Once you make your selection, all correspondence will be sent to your selected virtual office address. During business hours, you can stop by to pick up your mail. This option is ideal for business owners who live or work near their virtual office address. Picking up your mail in person allows you to act immediately without delay.
Identification is required when picking up your mail. So be sure to bring a valid ID. The convenience of mail pickup at a staffed reception desk during business hours is especially convenient for companies or freelancers who value face-to-face interaction.
Forwarding mail
Another option is to have your mail and packages forwarded to an address of your choice, such as a home office or a branch office abroad. The frequency of forwarding varies by location, so keep this in mind when making your choice. This option is ideal for businesses that want local visibility but prefer to receive their mail at another location.
Scan and upload
Finally, you can choose to have your mail scanned in. Once your mail is scanned, the document is uploaded to a secure online environment. Here you can view and download the document. In accordance with privacy laws, scanned documents are deleted after 90 days. You then have the option of having the mail destroyed, forwarded to an address of your choice, or safely archived for later use.
Scanning is convenient for business owners who want to access their mail anytime, anywhere, without having to physically go by or wait for mail delivery.
Flexible mail processing
You can change your mail processing preference at any time. This ensures that your business always has the most appropriate mail processing method to suit your growth, travel patterns or changing operational needs.
For more information on mail processing, visit Flexado.com or watch one of our informative videos on YouTube:https://www.youtube.com/watch?v=g31m6l3MkR8
